Rental Calculations
Rental Calculations
How does the system work out rental?
- First define room types and maximum number of adults and children allowed in each type of room. If enabled in the business settings, additional adult or child will incur extra charge.
- Define the days that are considered as weekends by your hotel
- Define seasons, for example low season and peek season. Prices for the season will be set latter in the rental table.
- Hotel Calendar has the seasons assigned to a date. The system will automatically apply the price for that day according to the calendar.
- Room Rental Price Setting is where you can set the prices for the room. Prices before any tax is applied.
IMPORTANT :
If the hourly charges exceed the night rent, the night rent will be given to the guest.
If a guest makes a confirmed reservation and checks in later than their arrival time for example the reservation is at 2:00pm and they arrive at 6:00pm,
the system will calculate check in from the original time of 2:00pm. If need to change, cancel the booking and refund the amount and create new.
If it is an unconfirmed reservation (guest has not paid a deposit) the calculation will begin from the time of check in.
If guest checks out early, the usage will be calculated up to the point of check out and balance will be shown.
This also applies for late check out, the balance will be calculated at the point of check out.
Example of nightly stay price:
Standard room is $40 - low season - weekday
Standard room is $60 - low season - weekend
Standard room is $50 - peek season - weekday
Standard room is $70 - peek season - weekend
Above has been set in the system
Guest will stay for 5 nights, assume today is 17th and is a Thurday
17th Thurday - Low Season - Weekday |
$40 |
18th Friday - Low Season - Weekend |
$60 |
19th Saturday- Peek Season - Weekend |
$70 |
20th Sunday - Peek Season - Weekend |
$70 |
21st Monday - Peak Season - Weekday |
$50 |
TOTAL $290 before tax |
Example of hourly stay
Guest wants to rent a Standard Room for 3 hours on a weekday 17th Thrusday
17th Thursday is Low Season day
The minimum rental is 3 hrs and the price is $30
Any additional hr will be charged at the hr rate for the season for weekday or weekend.